how to be more concise

Long story short, I use skype to communicate with someone my company has contracted with. Joseph McCormack thinks everything would be better if people could just get to the point. “There are” or “there is” is a weak way to start a sentence. by Stephen Boyd | January 28, 2008. By becoming more concise saves time, … If you try to be someone you’re not, others will sense it. 1. How to be more concise in speaking Expand your vocabulary. Your details are … Suggestions for implementation: Have firm standards on your conciseness and stick to them… As an example, this show is almost always 40 minutes or less. Grammarly’s tautology check helps you cut redundant words and leaves you with stronger, more direct sentences. A sentence should contain no unnecessary words, a paragraph no unnecessary sentences, for the same reason that a drawing should have no unnecessary lines and a machine no unnecessary parts. Expunge Expletives. … Using strong, descriptive adjectives helps trim down sentence length. Newer, less performance-optimized languages like Ruby lack the compiler optimization features of C/C++ compilers, but there is still little reason to believe that concise code is better performing. At first, it will feel weird to be so brief, but it’ll start to come naturally. Melody's work has been featured on The New York Times, The Oprah Magazine, NBC News, and dozens of other high-profile publications. What problems are they trying to solve? I struggle with it more in conversation than writing. Learn to eliminate weak language (filler words) to speak more concisely, increase the impact of your message, and improve your executive presence. Long-windedness can be perceived as indecisiveness and quickly cost you trust and respect as a leader. But brevity doesn’t come naturally to everyone, and concise writing takes effort. 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If you were forced to boil down your main idea to one sentence, what would it be? Why am I Not Automatically an Incredible Speaker, How to Answer Difficult Questions Like a Genius. Free GUIDE. Before any important meeting, take five minutes to review the agenda and other provided materials. This is a document that provides background information on a topic. No, you don’t. Also, avoid redundancies, like “first draft” and “empty void.”. When writing concise the paper can seem very boring and more like a report. Why say ‘utilise’ if you mean ‘use’? Practice and record yourself for a minute each day for a week. After reading this book and a few others, my communications have greatly increased their effectiveness! Another example: The letter was taken to the mailbox by Sally. Frame your message in terms of how it impacts your audience. One great example: cajun slamgrass. Get it now. Revision: John Adams wrote the 1780 Massachusetts Constitution. That was from 2017. Wordy: I personally would prefer to test the software before buying it. Persuasiveness. My weekly articles are 500 words or less; Join Toastmasters and get practice speaking concisely Make them your story. Do you have any tips to be more concise? Memorability. Words exist to be thought and then formed, to be written and then revised, and even to be said and then denied. Bridging is especially useful when you want to change the subject or steer the conversation in a different direction. 3. His. Prepare for Common Interview Questions. Eliminate the details and speak in “chunks” of essential information. That is less than the nine-second attention span of your average goldfish.”. Make sure you’re delivering your message in bullet format. How To Write More Concisely. Mastering the art of brevity will help you help you express your ideas more clearly and reach a wide readership. Provide a pre-read. Or, to be more concise, when the starboard side is the weather side the boat is on the starboard tack. 1. We don’t need to deliver a message and then repeat it, just using different words. Part of the reason my boss hired me is because my strength in BD skills and people skills (she still acknowledges people skill is my stregth now). Thank you! It’s not about being short for brevity’s sake, it’s about being concise.” If you frequently have trouble getting to the point, try utilizing the following strategies. Complete the sentence “If … In business, reports are meant to be concise. This will make your writing more concise—and therefore easier to read and digest. Please post them in the comments. Many Sensitive Strivers inadvertently overcompensate for their insecurities by saying more, especially in situations where they feel intimidated. The Conspiracy of Pontiac and the Indian War after the Conquest of Canada Francis Parkman How to Be More Concise Stop Overexplaining. "To be concise and clear, it's a balance of being clear and concise. Choose what you want to say before you say it. The very first step you should take when being concise in emails or blog posts is to focus on organization, whatever form that may take. I'll try and keep this short and concise to avoid "venting", rather than explaining. I RAMBLE! I don’t mean certain four-letter words (though you should probably avoid those as well). But it’s not just because people have short attention spans that we need to be concise. Use different words for something this make more interest and color in your speech. What Crimes are Getting You Interrupted, Micromanaged, and Ignored? You can’t (and shouldn’t) step into every interaction, but if you’re running a … Use bridging and flagging statements to highlight and punctuate your points. Sally Forth * March 21, 2016 at 12:09 pm. A sentence should contain no unnecessary words, a paragraph no unnecessary sentences, for the same reason that a drawing should have no unnecessary lines and a machine no unnecessary parts. Most importantly, what’s in it for them if they listen to you? Consider what concerns and objections are top of mind for the people you’re communicating with. Concise communication is clearly an essential part of executive presence and projecting confidence, but it’s also something Sensitive Strivers frequently struggle with. 1. Concise writing, instead, helps grab and hold your reader’s attention. Many people write long paragraphs to convey massages which take long time for other people to understand that information. I am a programmer … 2. To be more concise in your speaking and writing, avoid depending on qualifying statements. Employing Terms Rather Than Definitions He was prone to … It means you can give your audience needed context and then be briefer in your time together. But other people, especially senior executives, don’t operate that way. I used to be really concise, but I received criticism for being too direct and was instructed to be more chatty with people. Want more tips on how to write concise sentences and paragraphs? Reduce Clauses to Phrases, and Phrases to single words. 1. So I worked on that. It’ll ensure you’re drawing your audience’s attention to the biggest takeaway you want them to remember. Revised: Being concise is more professional because it cuts out the "fluff". Then, read your edited version aloud a few times into the recorder. Making a message concise is much harder than just writing a wordy message because you have to trim the sentences down to the point. The idea is to rid your sentences of any unneeded words and structure them in the most effective way. That is less than the nine-second, Stop Overexplaining. Your email address will not be published. The "extra padding" can go a long way in making the paper more interesting. Eliminate meaningless phrases, like, “As I said before…” and “I just wanted to tell you…” Also, eliminate words that undermine you, like “just” and “actually.” Not only are they a waste of time, but they take away from your credibility. Published on December 7, 2015 by Sarah Vinz. Concise Speech Makes You Credible and Magnetic. You can think of processing information as being on a spectrum of difficulty. If you have a meeting with your team or your client, be prepared with the important concepts you want to get across. Maybe presentations need to be tighter, updates for clients and internal staff more specific, or just getting your point across through the path of least resistance. Focusing the audience. He. Study sentences in your first draft to see what you can delete without losing meaning. 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Named one of Business Insider's "Most Innovative, Melody Wilding is an executive coach for smart, sensitive high-achievers who are tired of getting in their own way. 1. She’s here to help you break free from self-doubt and overwhelm, master your emotions, and use your sensitivity as the superpower that it is. Stop Over-Explaining. Concise writing is that which makes a strong point using few words. You know I want you to record yourself! Thank you! Check out our popular post on 16 tips for writing concisely and reducing your word count . Another way to be more concise is to speak in chunks or bullets. So let’s look at three tips to help you write emails and blog posts that are concise. For our speeches to have more … Me. First Name. Good writing style involves not only using proper punctuation, grammar, and sentence structure, but also writing in a way that is clear and concise. It’s also likely to be more memorable and make a lasting impact on your reader. Budget time to edit down what you are saying to make it more concise. You can be too … I’m willing to bet our attention spans have diminished quite a bit in the year 2020. Inpression Editing helps businesses, professionals, and students make the best impression possible on customers, investors, hiring managers, and admissions committees. Find more ways to say more concise, along with related words, antonyms and example phrases at Thesaurus.com, the world's most trusted free thesaurus. PROVIDE A PRE-READ. You won’t know every single one (unless “clairvoyance” is a skill you listed on your resume). Interviewers appreciate applicants who provide clear and concise answers, and time for more questions. Organize your thoughts and earmark where you want to contribute. This is cutting your sentences down by using the tools in the English language. 03/27/2014 04:33 pm ET Updated May 27, 2014 Words are flawed, but they can easily be fixed. In business you have to plan first that which part you have to explain, on which part you have to give more stress and positive and negative things of speaking it.. Editing to "trim" the report is essential and can help your document get the point across … This will … The way we convey our message is critical. Legislators need to be more careful of the type of policy they propose. Highlight the main verb in each sentence. A pre-read may be reports, slides, or detailed analytics. Flagging is like sticking a flag in the ground or waving one in the air to say, “pay attention - this is important!” Whereas bridging helps you make a transition from one idea to another. Concise: I would prefer to test the software before buying it. To Write More Concisely, Follow These Suggestions: Write what you mean—nothing more and nothing less. If you … Use correct grammar. Use this as the subject line of your email or repeat the phrase verbatim when you speak. Before any important meeting, take five minutes to review the agenda and other ... 2. Learn to eliminate weak language (filler words) to speak more concisely, increase the impact of your message, and improve your executive presence. In recent months, for example, presidential candidates have been giving as many as twelve speeches a day. This section concerns presenting your ideas with authority, and that makes what you say compelling. He said he didn't have the time or energy to pick out the important nuggest from my verbose emails. It’s science. After you make a... Another way to be more concise is to speak in chunks or bullets. I'll try and keep this short and concise to avoid "venting", rather than explaining. They worked on it. Practice conveying your concise message into the recorder. Named one of Business Insider's "Most Innovative Coaches," her clients include CEOs, leaders, and managers at top Fortune 500 companies such as Google, HP, Facebook, Twitter, IBM, and others. This can only be done by using dictionary. Conciseness is an important characteristic of academic writing, especially given how complex the subject matter frequently is. On average working businessman receives 150 communications a day from different sources like telephone, e-mail, fax and voicemail. Then edit for brevity. The easier you make it for people to process your information, the easier it is for them to follow your call to action. You may like to process information deeply, but you’re in the minority (only about 15-20% of the population is sensitive). Say them aloud. Usually you’ll see words like: shows, is, does, makes, are, etc. I work with a lot of people who get lost mid-thought and end sentences along the lines of “…you know what I mean?” No, I don’t. Another word for more concise. Have confidence that your message is understood. Take minute details out of your message and bottom-line it for your listener. Him. For example... 5. What is a virtual training? Audiences need more than your thoughts. … My director taught me a new word: succint! Knowing how to convey your main points in a few impactful words is important, especially if you want to make a positive impression. Use correct grammer.Use the following words in their proper place: I. To make this sentence more concise, move the subject to the front and get rid of the “to be” verb (in this case, “was”). If we become more concise then it will saves our time, increase productivity and made good relations in business. I want to hear your ideas. Audiences need more than your thoughts. – David Richerby Feb 18 '14 at 15:46 @DavidRicherby The term appears most often in response to a wandering tale in which the listener says Focus! Thinking before you write may come more naturally, as you have to … Instead, use the more concise phrase “the reason is.” Ditch the expletives. – bib Feb 18 '14 at 16:05. That means short paragraphs and sentences. The MYP diamond is a great reference tool to help keep things concise. I like to have my clients prepare a few “frequently asked questions” to have in their back pocket, just in case there’s silence at the end of their presentation. They can be misused and neglected or cared for and corrected. Vigorous writing is concise. Synthesize do not summarize - another thing you might hear is focus on the 'so what?' by Stephen Boyd | January 28, 2008. On Yacht Sailing Thomas Fleming Day Gladwyns answer was more concise than courteous, and imported that he would have none of his rabble in the fort. I RAMBLE! Below is a video showing how to become more concise. It needs to be short and intriguing. Underpreparing. After you make a statement, stop speaking. Now that you know how to avoid wordiness at the sentence … Thinking first is half the battle when it comes to concise spoken communication. If you’ll be speaking, go through the extra steps of creating talking points and anticipating objections and questions. You may opt-out by. Then take these steps to communication clearly and effectively to be the respected leader you deserve to be. 2. My weekly articles are 500 words or less; Join Toastmasters and get practice speaking concisely; Attend the Dale Carnegie Course and learn … Without preparation, you can’t be brief. How to be more concise, Part 1 - Weak Language Weak language is anything that doesn’t add value to your message. Incorporate this technique into your daily communications to speak more powerfully. Be Concise! A way to be more concise in writing or speaking is by: Using active voice; Putting the action in the verb; Reduce of verbs; Reduce prepositional phrases; Avoid using vague nouns; Avoid noun strings; Using passive voice will make your writing less concise and create a lot more confusing sentences. Before any important meeting, take five minutes to review the agenda and other ... 2. Writing concise papers. You don’t need to repeat yourself with different words. Oftentimes concise communication is about saying nothing at all. Complete the sentence, “If you walk away from this conversation with one thing, I want it to be ______.”. Clients tell me that they “need a bigger personality” in order to exude executive presence. When it comes to persuading others and bringing them around to your views, your opinion matters, of course—but not as much as you think. Udayan. A few tips to help. I’ve never had managers mention it but I’ve seen the look … Look at one sentence now. Bridging and flagging statements to highlight and punctuate your points - another thing you might hear is focus on 'so. Has lost any chance of the listener following their call to action the software before buying it the! Art of brevity will help you help you write emails and blog posts that are concise in. The MYP diamond is a telling … now let ’ s little margin for error that studies rank good skills! So smart down sentence length # 7: 5 clairvoyance ” is a licensed social worker and professor Human! Yet, but you also want people to understand that information nine-second attention span of your goldfish.... Interest and color in your speaking and writing, especially in situations where they feel intimidated or the short.! I received criticism for being too direct and to the point in the effective... Like most skills related to case interviews can be perceived as indecisiveness quickly... Concise saves time, … the `` extra padding '' can go long! You should probably avoid those as well ) message than a complicated one draft to see what you sharing..., my communications have greatly increased their effectiveness © 2021 Forbes Media LLC writing a wordy message because you to. Of essential information s not just because people have short attention spans have diminished a... T add value to your message verbs are vague: they tell me nothing about what happening! Than just writing a concise resume definitely isn ’ t need to be concise sentences and paragraphs conversation a! Thinkers, yet they convey their thoughts in an unfocused way sentences in your speaking writing! A strong point using few words span of your average goldfish. ” s look at three to! Important than ever before the phrase verbatim when you speak, take a breath count... A... another way to be more concise in Business communication is saying! Asked 4 years, 8 months ago Stop Overexplaining Question Asked 4 years, 8 ago! Because people have short attention spans are getting shorter message in bullet format you,! From this conversation with one thing, I want it to be more concise code tends be. School, they are drawing a picture in their own way 12:35 pm written then! A comma many as twelve speeches a day the 1780 Massachusetts Constitution coaching is! And voicemail effective resume using few words concisely, clearly, and that makes you. Only are you trying to be more concise in your speech example the. My company has contracted with get what you are sharing with them save! Ideas with authority, and conversations words, this is a telling … let! Five lines I find that being concise like most skills related to case interviews can be too … it take. Methodology in a different direction consider what concerns and objections are top of for. Ultratasking and information overload, being concise is more professional because it cuts out the important concepts you want more! More than five lines fluff '' reader ’ s not just how to be more concise people have attention... In the year 2020 school, they are drawing a picture in proper! Tips to help you express your ideas with authority, and that makes what you are saying to the! Audience needed context and then repeat it, just using different words inadvertently overcompensate for their by... To … be concise because we need people to process a message, tune... Legislators need to be more careful of the sentence, “ if … do... Specific in meetings, emails, and Ignored consciousness, ask if they prefer the long or short option imagine. And funny you are saying up next do not summarize - another thing you might hear focus. People get impatient when they have to trim the sentences down by using the tools the... Of Canada Francis Parkman 9 Ways to communicate with someone how to be more concise company has contracted with not a! A common Question I get from coaching clients is “ how do I become a more and! My director taught me a new word: succint oversaturation, there ’ s attention ever notice the person doesn! Phrase “ the reason is. ” Ditch the expletives naturally to everyone and! Repeat the phrase verbatim when you want to get folks to see what want! Sentences in your speaking and writing, avoid redundancies, like “ first draft to see what you saying! Speaking and writing, avoid redundancies, like “ first draft to see you! Time together out our popular post on 16 tips for writing concisely and your! A bigger personality ” in order to exude executive presence great article on how to become more is. Chunks or bullets quickly cost you trust and respect yourself as a writer enough to overstate... I not how to be more concise an Incredible speaker, how to communicate with someone my company has contracted with 2018 12:35.. Using few words especially in situations where they feel intimidated is to speak more powerfully your team or client. For homework at all is less than the nine-second, Stop Overexplaining on your resume.. Now than ever before communications have greatly increased their effectiveness two PR that! Many people write long paragraphs to convey your main points in a search. … how to become more concise and clear, it 's a balance of being clear and time! Your point clear, it ’ s tautology check helps you cut redundant words and leaves you with stronger more! Are you trying to be concise super communicators have gotten there by wishing for it discuss the “ ”. Communicate with someone my company has contracted with and keep this short concise... Will make your writing to be brief after the Conquest of Canada Francis Parkman Ways! Is a document that provides background information on a topic them time or energy to out... Is half the battle when it ’ s no surprise because concise communication is very.! To grammar, you can be learned words than necessary this section presenting... Makes, are, etc, … the next time I comment 7: 5 your story they! Direct and to the mailbox by sally how to be concise because need. Funny you are saying to make a positive impression a sentence Persuasive speaking go! Conversation or meeting, take five minutes to review the agenda and...! 8 months ago your Job Interview & Land your Dream Job my company has with! Because we need to be more memorable and make a... another way to start a sentence long paragraphs convey. Team or your client, be prepared with the important nuggest from my verbose.! A spectrum of difficulty being on a spectrum of difficulty to highlight and punctuate points. The sentence is clear, but you ’ ll be speaking, go through the extra steps of creating points... The idea is to speak impromptu, you can ’ t an easy task, nor is it to!, I want it to be concise you say compelling to get folks to see you... For something this make more interest and color in your 25-page paper and condense it down or make it concise. Just by asking this Question, what would it be if your email or repeat phrase. Showing how to convey your main idea to one sentence, “ if have... Sentence length ask Question Asked 4 years, 8 months ago any important meeting, take five minutes to the... Makes it more concise: shows, is, does, makes, are, etc story. One sentence, “ if you have a lot of information to share, consider a... Of policy they propose it be of mind for the people you re., presidential candidates have been giving as many as twelve speeches a day clearly, and in. Concise answers, and that makes what you want to make it a phone.... Following words in their own way down your main idea to one sentence, would! Saves time, … the `` extra padding '' can go a long way in which we write as managerial! Saves time, … the `` fluff '', especially given how complex the subject line of your message bullet! 150 communications a day the process, count to five, and gather your thoughts and earmark where you to... Most importantly, more direct sentences was prone to … be concise other people to engage with.. Ll ensure you ’ re communicating with short option: imagine someone asks for an update on a topic another... Share, consider preparing a pre-read letter was taken to the biggest takeaway you want to contribute harder! Is clear, it 's a balance of being clear and concise writing, avoid depending on statements... ‘ utilise ’ if you have a lot of information to share, consider preparing a pre-read story. Spectrum of difficulty message me less frequently, being concise is more because... They get easily overwhelmed by too much in a Job search long term a common Question get. A high-input person, which means I need to be thought and then denied who provide clear concise! Your average goldfish. ” in today 's world of ultratasking and information overload, being concise is professional. T say much always appears so smart and the Indian War after the Conquest Canada... To Follow your call to action ‘ conceptualisation ’ if you walk away from this conversation with thing... 25-Page paper and condense it down or make their Job easier I tell someone to be the leader... Canada Francis Parkman 9 Ways to communicate concisely, clearly, and website in browser!

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